Requirements and Best Practices for Email List Management

best requirement and practices of email list management

For several brands, a successful campaign with the perfect combination of every email strategies can make effective marketing revenue. This directs in enhancing ROI and building better relationships with customers. It also supports existing marketing campaigns.

Marketers or brands tend to make a mistake of purchasing or building invalid email lists. At the same time, they face difficulties in managing the same. Several marketers, who are not aware of the out-dated email lists, make an attempt to send email campaigns which later cause a negative impact on the delivery.

A good start could be with the most positive delivery results. It is possible by guarantying that all the addresses on your contact list are opted in to receive your email. For that, the key to effective targeting and enhanced deliverability towards a better engagement and conversion rates managing your email list.

When I say “managing your email list”— the most important thing, a marketer should add on to their strategy is using the best practices. This will ensure delivery to the inbox and let you tailor conversations to your contacts’ precise needs.

At the same time, you don’t require any database administrator to create, adapt, amend, segment, and deploy lists with ease.

Email List Management − Best Practices and requirements

Email list management is an important tool for a successful business to ensure your subscribers stay invested. It is a way of setting up and maintaining a mailing list. This includes bounce management, list hygiene, processing subscribes and unsubscribes etc.

Email List Management incorporates the errands of distributing information cards and boosting sales through promotional efforts. It also includes the responsibility of processing orders, coordinating approvals with the list owner, and coordinating fulfillment with the list owner’s service bureau.

With list management capabilities of Marketing Campaigns, you’re in entire control of how you discuss and send to your contacts. Segment your recipients and then send more targeted, personal messages to improve engagement and deliverability.

Know what the requirements are…

There are several built-in tools which help marketers to manage the email lists. When you’ve put effort to build and maintain an engaged subscriber list, your email marketing will generate the highest ‘Return on Investment’ (ROI).

Everyone is obliged to implement anti-spam laws that deliver email in the marketing automation platform. Here is a certain list of requirements that users must follow and ensure your subscribers stay invested in your business.

Let’s start –

Rule #1: Never make use of the third-party list

It is prohibited under certain terms and conditions. The lists include third-party sources such as public websites, purchased or rented lists. Gather the entire lists by yourself, and utilize it in a proper opt-in method.

Get an Authorization note from everyone on your contact list who have opted in to receive emails from you. The authorization/permission should be able to put across to verify.

Rule #2: Include an Unsubscribe Link in Campaigns

Federal anti-spam laws necessitate in every email campaign to give people a way to unsubscribe from your list. It’s against the Terms to use an outside or third-party Unsubscribe process.

Know what the Best Practices for Email List Management are…

Poor list maintenance can cause in low engagement and consistency issues, which can influence your capacity to send or close your records. Thus, to build a healthy list, there are tools like MailChimp that help to keep your list clean and manage your bounces and unsubscribes.

In addition to our requirements for lists, you ought to pursue the industry’s best practices for list collection and maintenance to optimize your list for a better consistency.

Make use of the Double Opt-in Signup Form. Include double opt-in by default in your website. This requires subscribers to confirm their signup via email before they’re added to your list. This guarantees the interest of your subscribers in your emails and keeps invalid email addresses off your list.

Are your subscribers inactive?

Re-engage or eliminate your inactive subscribers. One of the finest suggestions in this circumstance is that you frequently re-engage your inactive subscribers to verify their interest towards your business. It’s better to eliminate your inactive subscribers if they don’t respond to your re-engagement.

Include an updated profile link in campaigns. An updated profile link will allow your receiver to revise their subscription preferences and make their changes in the subscriptions accordingly.

Make use of the Master List. Maintaining a master list might not be expensive and will simplify your list management, and reduce the cost, but managing multiple lists would. This would make you keep running into consistency issues if bounced addresses are expelled from one list in your record. Yet at the same time, it exists in the subscriber area of another.


A properly managed and maintained contact lists is a vital part of an effective email marketing.

Once you have got a full-fledged organic list with quality contacts, you’ll want to manage it to ensure the integrity of the list moving forward.

Would love to hear questions on what’s your biggest challenge on managing email list? Leave in the comment below

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